Scan and upload administered Crowdmark assessments
The Administered Assessment feature in Crowdmark allows instructors to create assessments that can be printed for students to complete by hand (i.e., their own handwriting), in-person. After students have completed an assessment, the pages must be scanned and uploaded to Crowdmark for grading. Assessments can be scanned and uploaded to Crowdmark by instructors, graders, or TAs. This article offers instructions for anyone tasked with scanning and uploading.
Instructors are automatically granted access to scan and upload assessments when they create a course in Crowdmark.
Instructors who wish to have someone else scan and upload assessments to their course must send that person an invitation.
Only instructors can manage team members and grant scanning and uploading permissions.
Scanning written Crowdmark exams
Retrieve the exams from the pick-up location.
If you do not know the exam pick-up location, contact your department for details.
Remove any pages that do not have a QR code on them.
Remove any blank exams. (Check each page to be sure the exam is blank.)
Cut the stapled corners off each exam and stack the exams crosswise by separated piles of 5-30. (These piles will later be fed into the printer one pile at a time, so the size of each pile depends on the number of exam pages.)
Log into the Xerox printer and select Email from the services menu.
Enter these printer settings:Recipient: your McGill email
Subject: Course code
Grayscale
Double-sided
Resolution: 300
Optional: Depending on the model of scanner, you may need to darken scans by a degree or two
Feed the exams into the top feeder and begin scanning pile by pile.
Try not to let the printer time out – if you do, you will need to re-enter the settings.
When a pile has been scanned, move it to a “scanned pile.”
Continue to stack piles crosswise with each other after they are scanned. You may need to search for a specific exam, and it is easier to find it if you know which pile it is in.
Uploading exams to Crowdmark
Log into Crowdmark using your McGill credentials. Select the course for which you are scanning exams from the list of courses.
If you are a grader or TA and you can’t locate the course in Crowdmark, verify with the instructor that you have been correctly added to the course.
Select the assessment for which you are scanning. If there are different versions of the exam, they will be visible from the course home page on Crowdmark.
After scanning a pile, you should receive an email in your McGill inbox with the .pdf copy of the exams. (If you want to check the status of the scan, you can click Job status on the Xerox machine to see how many are in the queue.)
Save the .pdf to your hard drive.
Open assessment in Crowdmark.
Click Upload booklets.
Click or click here to browse and select the file from your desktop or drag and drop the file to the indicated area.
Upload one .pdf at a time and ensure that all exams in that file are free of errors and incomplete booklets.
Troubleshooting common questions when uploading Crowdmark exams has solutions to common issues encountered when uploading Crowdmark exams.Once exams are uploaded and the uploaded count in Crowdmark matches the written exam count indicated in the box, delete the exams from your hard drive. The exams can now be graded.
Develop a system to keep track of the exams that have not been scanned, the exams that have been scanned, the exams that have been uploaded, and the exams that have been uploaded and you have ascertained are complete and with no errors.
Troubleshooting common questions when uploading Crowdmark exams
Click on the question to show the answer.
You will know that there is an error if:
A red number appears in the Errors box
Errors are listed in the Upload history
A yellow number appears in the Incomplete booklets box
If there is a red number in the Errors box, you can check Upload history to verify the type of error. The error will either be:
Unidentifiable QR code: If a QR code has been cut off or written on, and the system cannot read it, fix the error by clicking Fix and manually entering the alphanumeric code next to the QR code on that page in the top-right corner where it says, select or type the UUID.
Missing QR code: If a page missing a QR code is uploaded, an error will appear. You can ignore this error. When you have corrected all other QR code errors, click on Mark errors as resolved in Upload history to resolve the missing QR code errors
If there is a yellow number in the Incomplete booklets box, this means that there is a page (or more) missing from an exam.
Missing exam page: All pages that include a question and students’ response must be intact for scanning. In addition, any page that has a QR code must be scanned, including formula sheets that may be the last page of an exam. Sometimes students remove this page from their exams, and sometimes exam pages get stuck together and are not scanned properly. Either case can result in an incomplete exam being uploaded, causing a Missing pages error. Be aware that this situation is typical because invigilators collect exam booklets without checking that all pages are included in order.
Fix Missing pages errors by clicking on the Incomplete booklets box to see which exam booklets (by number) have been partially uploaded.
If a formula sheet is missing, no action is required.
If pages are stuck together, find the incomplete exams in question and rescan them. Usually, the pages will be scanned separately the second time they are fed into the Xerox machine.
Read more: Fixing errors in assessment upload
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