Enroll users and change roles in myCourses

Students, instructors, teaching assistants (TAs), and course coordinators are automatically added and removed from Classlists in myCourses according to the registrations in Minerva. Instructor and course coordinator enrolments must be done by your department, while student enrolments are typically done by the students themselves in Minerva. Student and instructor enrolments will normally synchronize with myCourses within one hour of being added in Minerva, while course coordinators and TAs will be added overnight. Unofficial enrolments can be manually done in myCourses by the instructor, course coordinator, or a TA with full permissions in the course.

If you have a teaching assistant in your course, who was been added through Minerva, they will have a default role with a permission level similar to a regular student. You must change their role to allow them to add content, mark assignments, or enter grades. You cannot add, remove, or change the role of students, instructors, or course Coordinators. These are official roles that must be enrolled or removed through Minerva.

Roles and permissions (overview)

This table gives a basic overview of roles that instructors can manually assign within myCourses and related permissions.

For a full list of roles and permissions, see Roles and permissions in myCourses.

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Enroll users to a course

1. On the main Classlist page, click Add participants and select Add existing users.

2. Enter the Name or McGill ID of the user you want to add in the Search for field.

3. Click the magnifying glass icon or press enter to search.

   

   A user will NOT show up in a search if:

   • They are already enrolled in the course.
   • You made an error in their Name or McGill ID or they are using an alternate name in myCourses. Try searching by First Name, Last Name, and McGill ID separately.
   • They do not have an existing account in myCourses.

4. Select the checkbox beside the name of the user you want to add.

5. From the Role drop-down list, select a role (e.g. Course Designer, Librarian).

6. If applicable, select a Section.

   

   The number shown is the CRN for the section.

7. Click Enrol Selected Users.

8. On the Confirmation of Enrolment page, click Done (or click Add more participants to add another existing user to your course).

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Enroll users to a course from a spreadsheet

You can add existing myCourses students (users) to your course using a spreadsheet in .csv format.

Prepare your spreadsheet

1. Open a new Excel spreadsheet.

2. Copy the McGill IDs of the users you want to add to your course into the first column.

3. Enter the Role in the second column.

4. Save your spreadsheet as a .csv (Comma delimited) file.

If you are enrolling students into a Banner course, you must enter the Section Code in the third column. The Section code for your course is “Sec - ” (note the hyphen between two spaces) followed by the Course offering code, which can be found by going to Course admin > Course offering information.

Upload your spreadsheet

1. On the main Classlist page, click Add participants and select Import users from a file on your computer.

2. Click Browse… to locate and select your .csv file.

3. Click Import.

4. Click Done.

If you encounter any errors, check the McGill IDs and make sure the users you are trying to add are not already in your Classlist.

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Change the role of a user

You can change the roles of Teaching Assistants (e.g. to another designated TA role) or any other students (users) you manually added to your course. You cannot change the role of Students, Instructors, or Course Coordinators.

1. On the main Classlist page, select the checkbox beside each user whose role you want to change.

2. Click Enrolment at the top or bottom of the list.

3. On the Change enrolment settings page, select a role from the New role drop-down list.

4. Click Save.

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Remove (unenrol) users from a course

If you want to remove someone who was automatically added to your course, you must contact your department to have them unenrolled from your course in Minerva. The user will be automatically removed in myCourses.

If you manually added someone to a course in myCourses, you can use the Unenroll option to remove them.

1. On the main Classlist page, select the checkbox beside each student you want to remove from your course.

2. Click Unenroll at the top or bottom of the list.

3. In the pop-up window that appears, click Yes.

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Switch view based on role

If you want to switch back to the view of your default role, or change the view to one of your other roles, follow the steps below:

1. Go to your Course home page.

2. Click on your name in the top right-hand side of the page, and select  View as role [where the role choice will depend on the current role you are assigned to (e.g., an Instructor role be able to switch to Student, Course Exporter and Blind Grader)]. Your current role is the role you are assigned to for that course.

3. To stop viewing this role, click on your name again, and click on the X next to Viewing as role. Your view will default back to your assigned role.

4. To change to another role, click Change and then select another role from the list of roles you have access to.

When you log out, your role will default back to your assigned role.

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